Whether you’re using files cabinets, a folder on your computer or an online storage service such as Google Drive, managing a massive amount of documents can be a challenge and inefficient. Employees spend more than 2.5 hours each day looking for information that is critical to their jobs and the mess of documents on paper can become overwhelming and stressful.

Fortunately, organizations can solve this issue by switching to an online system for managing documents. An electronic system can help them eliminate manual workflows and streamline the process of processing documents, while providing an internal channel for collaboration with remote teams.

The most effective document management systems automate many processes, including the capture of new files from scanners or email attachments and routing them according to set rules that are pre-defined, which frees personnel to concentrate on more important tasks. They also offer a range of features to improve document accessibility and organization such as version control that tracks changes and lets you return documents to previous versions. Other useful features include a robust search tool that allows users to narrow their search by document type, index values, keywords and full-text.

Additionally, top document management systems provide redundancy for data, so that in the event of one server going down or a natural catastrophe strikes your business, it can access its vital data. Many document management solutions allow employees to work from the office or while boardroomworld.blog/board-meeting-agenda-common-rules/ on the go using an internet browser, iOS/Android apps, and integrations with ERP applications accounting software, accounting software and many more.

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