Boards of directors require effective communication to establish the company’s goals and help it hit those targets. But their communication also reveals sensitive information, such as privileged financial data that could be damaging in the improper hands.
Secure communication between boards is essential particularly with the evolving nature of business. In order to achieve this, boards need to be proactive and implement secure collaboration tools such as board portals or real-time messaging platforms. It is also crucial for boards to monitor and analyze their own governance performance, which includes their methods for secure communication.
A board portal, for instance, that permits a seamless transition from informal to formal channels of communication, such as email, group chats, and texting, is essential for secure communications. This kind of software could offer a secure, private method of working on documents and allow rapid file sharing and instant discussions. It should have features that allow for granular control of access and deletion and encryption protocols and backup.
A solid board portal is crucial but equally important are reliable instant messaging tools and meeting scheduling software. These should be simple to use and run like popular texting, phone and email applications. Furthermore, they should come with additional security features, such as the ability to deactivate messages, set contacts, send automatically read notifications and an “view-only” attachment option that blocks exports, downloads and screen captures and forwarding. To prevent data loss it is recommended that they be backups in multiple locations and remote locations.
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